Current Vacancies

Australian Embassy, Abu Dhabi 

Executive Assistant to HOM 

AGENCY	Department of Foreign Affairs and Trade
POSITION TITLE	Executive Assistant to HOM
CLASSIFICATION	LE3
EMPLOYMENT TYPE	Full-time, non-ongoing fixed-term engagement (7-month, maternity leave cover)
SECTION	DFAT
REPORTS TO (TITLE)	Head of Mission (HOM)
SALARY	Base salary: AED 125,124 per annum (AED 10,427 per month)   Housing allowance: AED 72,420 per annum (AED 6,035 per month)   Total package: AED 197,544 per annum (AED 16,462 per month)
CLOSING DATE OF APPLICATIONS	Friday, 22 May 2026, 11:59 PM

 

About The Department of Foreign Affairs and Trade 

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally.  This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas.  The department provides foreign, trade and development policy advice to the Australian Government.  DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests. 

About the position 

Under general direction, this position provides high-level executive, administrative and organisational support to the Head of Mission (HOM) at the Australian Embassy Abu Dhabi. 

The role is responsible for managing the HOM’s office, coordinating official programs and representational activities, supporting senior visits and maintaining effective liaison with internal and external stakeholders. The position operates with a high degree of professionalism, discretion and judgement and contributes to the effective operation and public representation of the Embassy. 

The role works within established DFAT policies, procedures and security requirements and is expected to manage competing priorities, sensitive information and time-critical tasks in a fast-paced diplomatic environment. 

The position does not include direct staff management responsibilities.  

Key responsibilities of the position include but are not limited to: 

• Manage the office of the HOM and provide high-level executive, administrative and organisational support. 

• Coordinate and manage the HOM’s diary, appointments, official engagements and travel arrangements, including liaison with internal and external stakeholders. 

• Prepare correspondence, briefing materials, programs and administrative documentation for the HOM and senior staff as required. 

• Receive, coordinate and escort official visitors and provide logistical support for visiting delegations and official programs. 

• Coordinate representational functions, official events and residence activities, including liaison with service providers, guests and residence staff as required. 

• Maintain records relating to representational expenditure, reimbursements, advances and associated administrative documentation in accordance with DFAT requirements. 

• Develop and maintain effective working relationships with government representatives, diplomatic missions, external stakeholders and Embassy staff. 

• Assist with public diplomacy, communications and social media activities relating to the HOM as required. 

• Provide administrative and diary support to the Deputy Head of Mission during periods of peak workload or absence. 

• Provide back-up support across relevant Embassy administrative functions during periods of operational need. 

• Exercise sound judgement, discretion and confidentiality when handling sensitive or official information. 

• Perform other duties and back up as required. 

Required Qualifications/Experience/Knowledge/Skills  

• Demonstrated experience providing executive assistance or high-level administrative support in a professional office environment. 

• Strong organisational and time management skills, with the ability to manage competing priorities and meet tight deadlines. 

• Excellent written and verbal communication skills, with the ability to engage professionally with a diverse range of stakeholders. 

• Demonstrated attention to detail and ability to prepare accurate administrative and executive documentation. 

• Ability to exercise discretion, sound judgement and maintain confidentiality in handling sensitive information. 

• Strong interpersonal skills and ability to work effectively both independently and within a team environment. 

• Demonstrated initiative and ability to adapt to changing operational requirements. 

• Proficiency in Microsoft Office applications and administrative systems. 

• Experience coordinating events, official visits or executive travel is highly desirable. 

• Ability to obtain and maintain an Australian Government security clearance at the required level. 

Application 

Applicants should submit: 

1. a current Curriculum Vitae (CV) of no more than two (2) pages outlining relevant work experience, qualifications and skills; 

2. contact details for two professional referees; and 

3. a one (1) page pitch outlining why you are interested in the role, what you would bring to the Australian Embassy, and how your skills, experience and qualifications make you suitable for the position. 

The pitch should include relevant examples and achievements that demonstrate your ability to perform the role and should not simply duplicate information contained within your CV. 

Applications and enquiries should be sent to: [email protected] 

Incomplete applications will not be considered. 

Assessment  

Applications will be assessed by a Selection Panel, with shortlisted applicants invited to interview. Following completion of the selection process, an offer will be made to the candidate considered most suitable. 

Unsuccessful applicants will be advised by email. 

Diversity 

We are committed to building a workforce that reflects the diversity of the Australian community and to fostering a positive workplace where people treat each other and the community with respect.  Our recruitment decisions are made based on merit, and we do not discriminate on the basis of race, colour, sex, sexual preference, age, physical or mental disability, marital status, family responsibilities, pregnancy, religion, political opinion, national extraction or social origin.  Our employees enjoy equity and fairness in the workplace, opportunities for professional development, and support to balance their work and private lives. 

The Embassy aims to ensure its recruitment processes are inclusive of people with disabilities and strongly encourages people with a disability to apply.  We are committed to making reasonable adjustments for people with a disability in our selection processes and for our employees in the workplace. 

 

Australian Consulate-General, Dubai

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