Administrative Officer (Infrastructure) - Part time
AUSTRALIAN EMBASSY ABU DHABI
The Embassy advances the interests of Australia and Australians in the UAE. This involves strengthening Australia’s security, enhancing Australia’s prosperity, and providing consular assistance to Australians.
The Department of Infrastructure and Regional Development is responsible for the design and implementation of the Australian Government's infrastructure, transport and regional development policies and programs. We work to foster an efficient, sustainable, competitive, safe and secure transport system.
POSITION DETAILS
Title: Administrative Officer (Infrastructure) (Part time – 20 hours per week)
Term: Permanent (On-going) Contract
Agency: Department of Infrastructure and Regional Development
Classification: LE4
Salary: AED 68,146 per annum plus AED 42,240 housing allowance per annum
Closing Date of Applications: Saturday 9 April 2016, 11.30pm
ROLE
The Administrative Officer is responsible for supporting the day-to-day operation of the Infrastructure office at the Australian Embassy in Abu Dhabi. The position manages financial services, undertakes general administrative duties and arranges official travel and events as required. This position is part-time, requiring 20 hours per week.
DUTIES
The key responsibilities of the position include, but are not limited to:
- Manage general administration within the office including the coordination of all correspondence and record keeping.
- Provide administrative and organisational support, including program assistance and travel arrangements.
- Develop and maintain a contact database including CVs for key contacts.
- Monitor local media sources and identify and report on civil aviation developments relevant to Australian interests with the UAE, Qatar and surrounding regions .
- Conduct research and analysis on political, economic and security developments and prepare reports and correspondence as directed.
- Prepare accounts for payment, undertake procurement duties and complete asset stocktakes as required.
- Plan, forecast and monitor the office budget.
- Assist with program preparation and provide logistical support for visiting officials.
QUALIFICATIONS/EXPERIENCE
- Ability to hold an Australian security clearance.
- Demonstrated knowledge of Australian Government policies and procedures.
- Demonstrated knowledge of the civil aviation industry.
- Proficiency in Microsoft Office software applications.
- Sound written and oral communication skills.
- High-level of initiative and ability to work independently within a small team.
- Ability to prioritise and meet tight deadlines.
- Sound interpersonal skills and the ability to establish and maintain effective stakeholder relationships.
- Strong capacity to exercise discretion and judgement.
APPLICATION
Applications and enquiries should be sent to [email protected]
Your application should comprise a resume including contact details for two referees (no more than 2 pages) and a statement providing practical examples of how you meet the selection criteria below(no more than 200 words per selection criterion)
Applications that do not address the selection criteria will not be considered.
SELECTION CRITERIA
1. Demonstrated experience in office management, client relationships and financial support
2. Well-developed communication skills; excellent interpersonal and influencing skills
3. Flexibility, ability to work with limited supervision and to set priorities and complete tasks effectively and efficiently
4. Aptitude to deliver a high level of service with confidentiality, discretion, tact and diplomacy
5. A demonstrated knowledge of civil aviation industry will be an advantage
ASSESSMENT
Applications will be assessed by a Selection Panel and a shortlist established for interview. Once interviews are held an offer will be made to the applicant considered as most suitable for the role.
Unsuccessful applicants will be advised by email.
DIVERSITY
We are committed to building a workforce that reflects the diversity of the Australian community and to fostering a positive workplace where people treat each other and the community with respect. Our recruitment decisions are made on the basis of merit and we do not discriminate on the basis of race, colour, sex, sexual preference, age, physical or mental disability, marital status, family responsibilities, pregnancy, religion, political opinion, national extraction or social origin. Our employees enjoy equity and fairness in the workplace, opportunities for professional development, and support to balance their work and private lives.
The Embassy aims to ensure its recruitment processes are inclusive of people with disabilities and strongly encourages people with a disability to apply. We are committed to making reasonable adjustments for people with a disability in our selection processes and for our employees in the workplace.