Executive Assistant to the Head of Mission
AUSTRALIAN EMBASSY ABU DHABI
The Embassy advances the interests of Australia and Australians in the UAE. This involves strengthening Australia’s security, enhancing Australia’s prosperity, and providing consular assistance to Australians. The Department of Foreign Affairs and Trade (DFAT) is the lead agency managing Australia's international presence and coordinates with other government agencies to ensure that the pursuit of Australia’s interests. We have a dedicated and professional workforce from a variety of countries.
POSITION DETAILS
Title: Executive Assistant to the Head of Mission (Ambassador)
Term: Full-time (On-going) Contract
Agency: Department of Foreign Affairs and Trade
Classification: LE3
Salary: AED 89,243 per annum plus 71,000 per annum housing allowance
Closing Date of Applications: Saturday 2 April 2016, 11.30pm
ROLE
This position provides high-level executive, administrative and organisational support to the Head of Mission (HOM) of the Australian Embassy in Abu Dhabi. Duties also include organising official events and functions and providing assistance for visiting officials.
This position requires an Australian security clearance and is open to Australian citizens only.
DUTIES
The key responsibilities of the position include, but are not limited to:
- Provide executive, administrative and organisational support to the HOM
- Prepare and manage the HOM’s program and schedule of appointments, including arranging official appointments, receiving and escorting official visitors and making travel arrangements
- Develop and maintain networks and relationships with key internal and external stakeholders
- Organise representational functions and maintain accounting records for the HOM’s representation allowance, reimbursements and advances
- Assist with program preparation, booklets and logistical support for visiting officials
- Provide assistance with official functions and commemorative events
- Perform Local Area Network Administrator (LANA) duties as required
- Backup the Visits and Public Diplomacy Officer during periods of absence
APPLICATION
Applications and enquiries should be sent to [email protected]
Your application should comprise a resume including contact details for two referees (no more than 2 pages) and a statement providing practical examples of how you meet the selection criteria below (no more than 200 words per selection criterion).
Applications that do not address the selection criteria will not be considered.
SELECTION CRITERIA
- Professional experience as Executive/Personal Assistant to a senior manager or equivalent employment experience, with an appreciation of undertaking this role in a secure environment.
- Superior office management and organisational skills with the ability and willingness to undertake a wide range of administrative tasks, to take initiative, respond to challenges and set priorities.
- Excellent oral and written communication skills and highly developed liaison and interpersonal skills. Ability to provide support to the Embassy’s policy team.
- Demonstrated IT skills, including Microsoft Office and other applications relevant to the position.
- Team oriented and flexible approach and the ability to handle pressure, make sound judgements and maintain confidentiality.
- An Australian citizen and willing to disclose all relevant information as part of an Australian security clearance process.
ASSESSMENT
Applications will be assessed by a Selection Panel and a shortlist established for interview. Shortlisted candidates may be asked to attend a second interview with the Head of Mission. Once interviews are held an offer will be made to the applicant considered as most suitable for the role.
Unsuccessful applicants will be advised by email.
DIVERSITY
We are committed to building a workforce that reflects the diversity of the Australian community and to fostering a positive workplace where people treat each other and the community with respect. Our recruitment decisions are made on the basis of merit and we do not discriminate on the basis of race, colour, sex, sexual preference, age, physical or mental disability, marital status, family responsibilities, pregnancy, religion, political opinion, national extraction or social origin. Our employees enjoy equity and fairness in the workplace, opportunities for professional development, and support to balance their work and private lives.
The Embassy aims to ensure its recruitment processes are inclusive of people with disabilities and strongly encourages people with a disability to apply. We are committed to making reasonable adjustments for people with a disability in our selection processes and for our employees in the workplace.